The Ultimate Comparative Guide: Evernote, OneNote, Notion

Dec 13, 2023

In the modern era, applications designed for note-taking have undergone a significant evolution, moving far beyond the realm of basic text input. In the current digital landscape, services such as Evernote, OneNote, and Notion have emerged as powerful platforms. These are not just simple note-taking apps, but rather comprehensive tools offering a wide array of features. These features span from collaboration tools that allow multiple users to work together seamlessly, to pre-designed templates that streamline your note-taking process, to integrations with other software and platforms, and even more. This comprehensive guide delves deeply into the various features, the pricing structures, and other aspects of these note-taking applications. The aim is to provide you with the necessary information to help you make an informed decision about which application best suits your individual or team needs.

Table of Contents

  1. A Glimpse into Evernote, OneNote, and Notion

  2. Diving into the User Interface

  3. Note-Taking Formats

  4. Note-Taking Templates

  5. Supported Platforms

  6. Pricing Comparison

  7. Final Thoughts

A Glimpse into Evernote, OneNote, and Notion

Evernote Snapshot

Evernote, a personal productivity software that has gained global recognition, boasts a user base of over 225 million active users. The primary purpose of this software is to aid in the capture and prioritization of ideas, projects, and to-do lists, making it a vital tool for personal and professional organization. Despite its widespread popularity and extensive user base, Evernote has been experiencing a decrease in users recently. This decline can be attributed to certain limitations inherent in the software's design and functionality.

OneNote Overview

Recognized as the driving force behind the widespread acceptance of digital note-taking, Microsoft OneNote has positioned itself as a versatile collaboration tool that caters to multiple users. It provides a platform for users to systematically arrange their thoughts, ideas, new-found knowledge, and future plans. This tool is predominantly utilized by medium to large-sized companies, typically those with a workforce ranging from 1000 to 5000 employees. In the realm of Office Productivity software, it holds a modest yet significant market share of approximately 0.2%.

A Peek into Notion

Notion, a highly innovative and interactive note-taking application, operates on a unique block-based layout system. This distinctive feature provides users with the ability to take notes, plan their schedules, organize various tasks, and collaborate with others in a seamless manner. With the added advantage of being able to incorporate over 30 different types of content, it offers a comprehensive platform for users. Over time, Notion has managed to garner significant popularity among its user base. This has led to its market value skyrocketing to an impressive $2 billion, marking its considerable success in the industry.

Diving into the User Interface

Evernote's Business-Like Interface

Evernote, a popular note-taking application, is characterized by a user interface (UI) and user experience (UX) that distinctly reflect the essence of a business productivity software. It boasts an array of rich formatting tools, which are conveniently displayed as tiny, easily recognizable icons along the top menu bar. These tools provide a high degree of customization, enabling users to modify the appearance of note previews in a manner that aligns with their individual preferences and work styles.

OneNote's Scrapbook Feel

The interface of OneNote, a popular note-taking application, has a unique aesthetic that can be likened to a digital scrapbook. Its brand identity is strongly tied to a particular shade of purple, which is prominently featured throughout the platform. The application is characterized by its large, vibrant icons that contribute to an overall playful and inviting atmosphere. OneNote offers its users a significant degree of flexibility, more so than its competitor, Evernote. This flexibility is particularly noticeable when it comes to the placement of text boxes, which can be freely positioned alongside tables, audio clippings, and images, allowing for a highly customizable user experience.

Notion's Neat UI/UX

Notion, a popular productivity tool, presents a clean and intuitive user interface (UI) and user experience (UX) where the process of taking notes, along with other elements, is made incredibly accessible and user-friendly. Instead of the traditional notebooks and sections that are common in many note-taking apps, Notion introduces a unique concept of pages that are used to create blocks. This innovative approach allows users to store and manage an enormous amount of information within a single note. This is made possible due to the remarkable flexibility offered by the ability to create pages within pages, a feature that sets Notion apart from its competitors. This way, users can have a vast amount of data neatly organized and easily accessible in one place, making information management a breeze.

Note-Taking Formats

OneNote's Versatility

OneNote, a highly intuitive and versatile tool, provides its users with the flexibility to capture their thoughts and ideas in various formats. These formats include text, images, and even audio recordings. Moreover, for those who prefer a more traditional approach or are using a touchscreen device, OneNote even offers the unique feature of handwriting notes. This makes it an incredibly user-friendly and adaptable tool for note-taking.

Evernote's Cloud-Based System

Evernote, a versatile and user-friendly application, provides its users with the capability to generate, systematically arrange, and securely store a variety of media files. This includes the ability to capture and preserve notes in diverse formats such as images, audio recordings, video clips, entire web pages, and comprehensive text documents.

Notion's Block Form

Notion, a versatile and innovative platform, utilizes the block form as its primary method for note-taking. This allows users to take notes in a multitude of forms, ranging from simple text to audio recordings. Additionally, users can create galleries, upload videos, develop wikis, and even construct tables. For those who prefer a more visual approach, there's the option to use a Kanban-style layout. Moreover, it caters to the needs of programmers by providing a feature to write and store code. Thus, Notion offers a vast array of note-taking formats to suit various user needs.

Note-Taking Templates

Every single one of these software applications offers an extensive and diverse assortment of pre-prepared templates. These templates can be utilized in a multitude of different contexts, including but not limited to, meetings, tasks related to project management, classroom environments, events, and even beyond these situations. These templates, which are conveniently available for immediate download, can be personalized and adapted to match the unique preferences and specific requirements of the individual user.

Supported Platforms

When it comes to supporting platforms, all three apps are compatible with web browsers, macOS, Windows, iOS, and Android. This means you can take notes anywhere, anytime.

Pricing Comparison

OneNote, which is a component of the Microsoft Office suite, provides the advantage of free note-taking capabilities to those who are already paid users of MS Office. This is a significant benefit for those who are already invested in the Microsoft ecosystem. On the contrary, Evernote presents a different approach, offering a variety of plans that are specifically designed to cater to the unique needs of individual users. This makes it a flexible solution for a wide range of users. Notion, another competitor in the note-taking space, operates on a freemium model. This means that it offers basic services for free, but users have the option to upgrade to a premium plan for access to additional features. This model provides a balance between free access and premium offerings.

Final Thoughts

In the realm of note-taking applications, there are three that stand out as top-tier options: Evernote, OneNote, and Notion. Each of these applications has its unique strengths, catering to different needs and purposes. If you find yourself in need of an application that provides extensive integrations, particularly for enhancing productivity and managing work-related tasks, Evernote emerges as the ideal choice. On the other hand, if your primary requirement is to create notes from scratch and have the ability to organize them in a structured manner, OneNote would be the most suitable pick for you. Lastly, if you're seeking an all-encompassing application that serves a multitude of purposes beyond just note-taking, Notion is the one you should opt for.

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