The Ultimate Guide to Mobile Task Management Applications in 2023

Nov 29, 2023

In this fast-paced digital age, efficiency and productivity are paramount for any individual or team striving to achieve their goals. Mobile task management applications have emerged as an indispensable tool, offering a plethora of features to streamline your workflow, enhance collaboration, and keep track of tasks efficiently. This comprehensive guide will walk you through the best mobile task management applications available in 2023.

Understanding Mobile Task Management Applications

Mobile task management applications are more than just digital to-do lists. They offer an organized system for identifying, monitoring, and managing both individual and team work. The key functionalities of these applications often encompass:

  • Tracking task progress

  • Delegating work to team members

  • Setting deadlines

  • Adjusting work schedules

  • Task automation

  • Budgeting

  • Planning and prioritizing tasks

These applications serve as an essential component of effective project management, helping individuals or groups achieve their goals.

The Top 25 Mobile Task Management Applications in 2023

In this section, we will delve into the 25 best mobile task management applications for 2023, providing a detailed overview of their features, pricing, and user feedback.

Efficiently managing your tasks is crucial in today's fast-paced digital age. With mobile task management applications, you can streamline your workflow and stay organized on the go. These applications offer features such as task progress tracking, delegation, setting deadlines, and task automation. By utilizing these tools, you can enhance collaboration, prioritize tasks effectively, and boost your productivity.

1. ClickUp

ClickUp is a versatile mobile task management application that offers extensive customization options and integration capabilities. Its features range from templates for recurring tasks, priority setting, reminders, notifications, and AI-assisted task prioritization to multiple views for managing tasks. ClickUp also includes features like goals and targets setting, dashboards for managing business resources, a notepad for jotting down important tasks and ideas, and an integrations feature that supports over 1,000 apps and collaboration tools.

Pricing Details:

  • Free Forever

  • Unlimited: $7/month per user

  • Business: $12/month per user

  • Enterprise: Contact for pricing

2. ProofHub

ProofHub is an all-in-one project management app and collaborative work management tool. It offers powerful team collaboration features, third-party app integrations, and a wide range of functionalities such as to-do lists, custom workflows, Gantt charts, online proofing tools, and an in-built chat app.

Pricing Details:

  • $89 per month (unlimited users)

3. Todoist

Todoist offers a simple, no-frills interface for task-tracking, making it a breeze to use. The application is great for individuals and has recently expanded to accommodate small business needs. It offers features like recurring due dates, subtasks, task priorities, and mobile apps for iPhone, iPad, and Android devices.

Pricing Details:

  • Free to $5/month per user.

4. is an innovative to-do list app and task management app. Its intuitive calendar helps users visualize how their events and tasks fit together. The application also offers features like time tracking add-ons, to-do list reminders, daily planners, and Android and iOS mobile apps.

Pricing Details:

  • Free to $2.99/month per user.

5. Chanty

Chanty is a team collaboration platform employing a chat-first model to create an effective task management system. It offers features like individual and group audio or video calls, built-in task management, screen sharing, community support, unlimited searchable chat history, and more.

Pricing Details:

  • Free up to 10 users after which it is $3/user/month.

6. HubSpot Task Management

HubSpot Task Management software is part of its customer relationship management (CRM) suite, aimed at helping you move along the sales funnel. You can create workflows to automatically schedule new tasks after completing ongoing tasks. It offers a strong focus on integrations, so it works with many other apps.

Pricing Details:

  • Starts free, with premium CRM plans starting from $45/month.

7. Taskque

Taskque is a robust task manager that elevates the regular to-do list app experience. It's a great tool for resource management and can assign tasks to the next available team member. The application offers features like automatic task assignment, discussions, calendar, workflow management, and more.

Pricing Details:

  • Free to $5/user per month.

8. Flow

Flow could be the best task tracking software for project managers who prefer using a Gantt chart. The application offers features like a list of tasks with card views, drag and drop timeline, workflow management features, workgroups, and public and private projects.

Pricing Details:

  • $4.79/user/month and up

9. Hitask

Hitask makes tasks and projects management straightforward. The central dashboard features all of your tasks and can be arranged by the due date, project, or team. Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Pricing Details:

  • Free to $20/user per month

10. Trello

Trello is one of the largest Kanban task management tools. It offers features like boards, lists, cards, checklists, attachments, and mobile apps for Android and iOS.

Pricing Details:

  • Free to $17.50/user per month

11. ProProfs Project

ProProfs Project is a feature-rich task management solution. It's built to handle multiple projects across cross-functional teams on a single platform. The application offers a customizable dashboard, real-time alerts & notifications, instant messaging, task comments, file sharing, customizable workflows, Gantt charts, Kanban board, Calendar view, task prioritization, and more.

Pricing Details:

  • $2/user per month and up

12. Quire

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. The application offers features like tasks and subtasks, progress reports, recurring tasks, apps for iOS and Android, calendar, and Kanban boards.

Pricing Details:

  • Free

13. Asana

Asana is a task management software that helps you meet your task deadlines swiftly. It offers features like projects, tasks, basic dashboard, and basic search.

Pricing Details:

  • Free to $24.99/user/month and up

14. Things

The Things app is another excellent task management software. The key differentiator for this task-tracking software is that you can select a core focus for each day.

Pricing Details:

  • One-time charge of $49.99

15. Clockify

Clockify is widely known for its time tracking capabilities, but it can also be a solution to your task management problems. You can use Clockify to manage all your tasks, to-dos, and projects.

Pricing Details:

  • Most of Clockify’s features are free; the cheapest paid plan starts at $3.99 user/month.

16. Plutio

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It offers powerful collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

Pricing Details:

  • 7-Day Free Trial, Pricing Starts at $19/month.

17. Infinity

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Pricing Details:

  • Infinity offers one-time payment deals that give users access to all Infinity features.

18. Accelo

Accelo is a task management software with a task board that will automatically show you overdue tasks for today, tomorrow, and beyond. It offers features like team scheduling templates, inbox, time tracking templates, tasks, automated timesheet, billing, invoicing, quotes, and recurring tasks.

Pricing Details:

  • $39 to $79/user per month

19. Taskworld

Taskworld is a task management app that offers features like task lists, task points, task assignments delivered by email, activity log, recurring tasks, and mobile apps for iOS and Android.

Pricing Details:

  • $10/user per month to $22/user per month

20. Wimi

Wimi is a versatile task management app that offers features like Gantt chart timeline for lean visual management, task assignments organized as post-it notes, critical path calculations, task filters, and task history.

Pricing Details:

  • Free plan + paid plans up to $18/per user/month

21. Basecamp

Basecamp is a quality task management software that focuses on efficient team collaboration and communication. It offers features like real-time communication (campfires & pings), simple task management, auto check-in questions, and project progress tracking (Hillcharts).

Pricing Details:

  • Free to $99/month

22. is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

Pricing Details:

  • $8/seat per month to $16/seat per month

23. Wrike

Wrike is a popular free task manager and project management system with built-in time tracking features. Whether you’re a small team or an enterprise-level user, Wrike will serve you well.

Pricing Details:

  • Free to $24.80/user per month

24. Taskade

Taskade straddles the line between a personal task management app and a team project management app—with features that fall somewhere between the two. It’s a good choice for individual super users or for small teams.

Pricing Details:

  • Free to $99 per month

25. Pipefy

Pipefy is a task management tool that simplifies the process of creating, assigning, and organizing tasks. With its automation features, Pipefy helps save time and minimize errors in task management.

Pricing Details:

  • Free plan + paid plans starting at $30/user per month

Why Do You Need Mobile Task Management Software?

Mobile task management software can offer numerous benefits:

  • Enhanced Organization: These applications help you keep track of every project task, meet your deadlines, track progress, and manage your team efficiently.

  • Improved Collaboration: Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly.

  • Effective Prioritization: Your task management tool will help you prioritize tasks to work on what’s most important immediately.


Mobile task management applications are a key to improved productivity and efficiency. With a variety of options available, you can choose the one that best suits your needs and preferences. So, take control of your tasks and supercharge your productivity with the right mobile task management application.

When choosing a mobile task management application, it's important to consider the specific needs and preferences of your team. Look for features that enhance organization, improve collaboration, and allow for effective prioritization. Additionally, take into account factors such as ease of use, integrations with other tools, customer support, updates, and pricing. By selecting the right task management software, you can boost productivity and streamline your workflow.


Q1: What Are The 8 Managerial Tasks? The eight managerial tasks, often referred to as the functions of management, are planning, organizing, staffing, directing, coordinating, reporting, budgeting, and controlling.

Q2: What are the Benefits of Task Management Software for Teams? Task management software improves task organization, prioritization, project management, collaboration, real-time tracking, improved communication, enhanced productivity, automated reminders, and streamlined workflow for effective task management.

Q3: How to Choose the Right Task Management Software? When choosing task management software, consider factors like the features offered, ease of use, integrations with other tools, customer support, updates, and pricing. Most importantly, the software should align with your team's needs and workflow.

Q4: Are Mobile Task Management Applications Useful for Individual Users? Yes, mobile task management applications are not just for teams or businesses. Individual users can also benefit from these applications to organize their tasks, set reminders, and prioritize their work.

Q5: Can I Use Multiple Task Management Applications? While it's possible to use multiple task management applications, it's usually more efficient to choose one comprehensive tool that meets all your needs. This avoids the confusion and inefficiency of switching between different applications.

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